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The
Company
National
Will Safe is a dynamic, fast growing company. The directors have a wealth
of experience running document storage facilities as part of their own
Willwriting businesses.
Paul
Sharpe, Chairman of the Institute of Professional Willwriters, has been
writing Wills since 1990 and started storing documents in 1993. he now
has the documents for over 5,000 clients in storage.
Jane
Barlow, Council Member of the Institute of Professional Willwriters, has
been writing Wills since 1988. As well as running her own Willwriting
business, she has run her own franchise organisation and a stand alone
document storage business.
National
Will Safe
In developing the
National Will Safe System, we have looked at bringing together a storage
facility that meets the needs of both the Willwriter and
the client.
As a result of our
experience and hindsight it is operated in a very different way to how
we operate our own storage facilities.
We are delighted that
National Will Safe has become the recommended storage facility for members
of the Institute of Professional Willwriters and we look forward to working
with you.
The
Background
While document storage
can be - and is - a fantastic opportunity for any Willwriter to increase
their income and provide long term financial stability for their business
- it is not without disadvantages both for the Willwriter and the client.
Typical issues that the Institute of Professional Willwriters is seeing
in its office are:
- Who deals
with any request for document access while the Willwriter is on holiday,
or ill?
- What happens
to the documents stored by Willwriters who cease trading or who disappear,
either suddenly, or over a period of time?
- Where to
physically store documents? Keeping them in the office or at home is
not a realistic option.
- What happens
to the documents when the Willwriter retires or dies?
- The only
viable fee collection facility for small businesses is by standing order,
whereby fixed payments are made by the clients bank from the client
to the Willwriter. This creates the following issues:
- Sometimes
the instructions are set up incorrectly by the bank.
- Sometimes
the mandate is not set up by the bank at all.
- There
is no mechanism to move the mandate if the client moves his bank
account.
- And
the biggest problem - there is no mechanism to increase payments.
- For
sole trader Willwriters, on retirement, there is no mechanism to
re-direct standing order payments from their bank account to the
bacnk account of a buyer of the business. New mandates have to be
completed and this will seriously affect the saleability of the
business.
This lack of
flexibility causes real problems, frequently they only become apparent
after several years of trading when there are hundreds, if not thousands
of documents in storage. By then it is too late to do anything about it.
The
National Will Safe System
- Maintains
your clients documents (Wills, EPA's and documents referred to in the
Will) in safe custody in a central storage facility. The facility is
used by Birmingham and Wolverhampton Health Authorities to store patient
records - so is safe and secure!
- Documents
are posted to our Freepost address - at no cost to you.
- Provides
insurance for the documents for their replacement should they be lost
or damaged while in the custody of National Will Safe Limited. National
Will Safe also has Professional Indemnity Insurance of £2million
to cover any claims that may occur as a result of our negligence.
- Provides
you with full colour leaflets, personalised with your business name,
to give to your client to explain the system.
- Provides
your client with plastic identity cards to give to his Executors. They
have your contact details in large text and our details in small text
as the emergency contact.
- Provides
a proven sales script that typically results in a greater than 90% conversion
into storage.
- Allows the
client free access to his documents at any time.
- Advises
you of any requests for access coming directly to us and to allow you
the option to have the documents returned to you, for onward return
to your client or his personal representatives. Alternatively the documents
can be returned directly to the client or his personal representatives
by Royal Mail Special Delivery.
- Collects
payments directly from your client by direct debit. Direct debit payments
can be increased at anytime without a new instruction from your client.
They are transmitted to the client's bank electronically so they will
always be set up correctly and payments will always be made correctly.
- Collects
whatever fee that you tell us to collect from your client annually.
- Continues
to pay you your commission in retirement and deal with the document
access requests directly with the client - a useful way of funding your
Professional Indemnity Insurance and your retirement.
- At any time
(including on death) allows your Commissions to be assigned (and therefore
sold) enabling you to convert your income to a lump sum.
The advantages
for the Willwriter
- No hassle
finding somewhere to physically store the documents.
- No hassle
finding (and paying) for insurance for the documents.
- No hassle
dealing with document access while on holiday or during periods of illness.
- No hassle
dealing with lost standing orders, standing orders set up to pay monthly
instead of annually etc.
- No hassle
on retirement or disposal of your business.
- No hassle
in retirement - an income to fund retirement and Professional Indemnity
Insurance.
- No hassle
if you sell up - the income can be sold easily to any buyer at any time
- no standing orders to move, no documents tomove.
The 'no hassle'
storage facility!!!
The
next step
Phone
us on 08456 446896, or write to us at:
National
Will Safe
Freepost RLSU-LKTZ-TRRK
PO Box 12558
Halesowen
B62 2AS
We
will be happy to answer any questions that you have.
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